Latest share certificate format SH-1 and share transfer deed SH-4
3.Every certificate shall specify the shares to which it relates and the amount paid-up thereon. Share certificate shall be signed by two directors or by a director and the company secretary, if the company has appointed CS:
4.A common seal shall be affixed on share certificate in the presence of persons required to sign the certificate, if company has common seal.
5.Time limit for issue of share certificates u/s 56(4) of the Companies Act 2013
| Sr No | Event | Time limit |
|---|---|---|
| 1 | Subscribers to memorandum | Within 2 months from the date of incorporation of the company |
| 2 | Allotment of shares | Within 2 months from the date of allotment |
| 3 | Transfer or transmission of securities | Within 1 month from the date of receipt by the company of the instrument of transfer or intimation of transmission |
6. Do not forget to pay appropriate stamp duty on share certificate and share transfer deed within prescribed time limit.
7. Stamp duty on issue of shares is 0.005% [Rs 5 for 1,00,000] across India. This stamp duty applies to all companies issuing shares, whether they are public or private, listed or unlisted. Irrespective of Demat or physical shares.
8. Stamp duty on share transfer is 0.015% [Rs. 15 for Rs. 1,00,000].
✅What is share transfer deed SH-4?
Form SH-4 is the “Securities Transfer Form” prescribed under Section 56 of the Companies Act, 2013 read with Rule 11 of the Companies (Share Capital and Debentures) Rules, 2014. It is the mandatory instrument of transfer required for effecting transfer of shares in physical form.
The Form SH-4 must be:
- Duly filled, executed and signed by both the Transferor and the Transferee,
- Adequately stamped as per the Stamp Duty laws of the concerned State,
- Submitted to the Company along with the original share certificate(s).
The Company can register the transfer of shares only after receipt and verification of a valid Form SH-4.
✅Format of Board resolution for approval of share transfer
CERTIFIED TRUE COPY OF THE RESOLUTION PASSED IN THE MEETING (BM-01) OF THE BOARD OF DIRECTORS OF COMPANY NAME PVT. LTD. HELD ON Tuesday, 20th May 2030 AT 11:00 A.M. AT THE REGISTERED OFFICE OF THE COMPANY.
1. Approval of the transfer of shares
“RESOLVED THAT pursuant to the provisions of the Section 56 of the Companies Act, 2013 read with Rule 11 of the Companies (Share Capital and Debentures) Rules, 2014 (including any statutory modifications or re-enactment thereof, for the time being in force) other applicable provisions, if any, of the Companies Act, 2013 and the Articles of Association of the Company and after having received and perused the duly executed and stamped instruments of transfer in Form No. SH-4 along with the relevant share certificates, the consent of the Board of Directors of the Company be and is hereby accorded to register the transfer of the below mentioned equity shares in favor of the transferee(s):
| Transfer No. | Name of the Transferor & Folio No. | Name of the Transferee & Folio No. | Distinctive Numbers of shares | Share Certificate No. | No. of Shares Transferred | Total Consideration (₹) |
|---|---|---|---|---|---|---|
| T-1 | ANC Folio No: 01 |
BMC Folio No: 03 |
00001-00500 | 01 | 500 | 50,000/- |
| T-2 | ABC Folio No: 02 |
PRA Folio No: 04 |
00501-01000 | 02 | 500 | 50,000/- |
RESOLVED FURTHER THAT Mr. Raja Sahab (DIN: XXXXXXXX), Director of the Company be, and is hereby, authorized to make necessary endorsement on the share certificates, cancel the old share certificates and issue new share certificates with fresh certificate numbers in the name of the transferee(s), record such transfer in the Register of Members, Register of Share Transfers and other statutory records and registers of the Company and complete all other necessary formalities in connection therewith, and to do all such act(s), deed(s) and thing(s) as may be required to give effect to the above resolution.”
FOR AND ON BEHALF OF THE BOARD OF
COMPANY NAME PVT. LTD.
Director
DIN: XXXXXXXX
Address: ________________
DATE: 20th May 2026
PLACE: MUMBAI
✅Latest share certificate format and latest share transfer deed
- Download the editable share certificate format. (with counter foil): SH-1You can easily generate share certificates for your company with the help of this share certificate format.
- Download editable format of latest share transfer deed (amended vide G.S.R. 335(E) dated 04/05/2022):SH-4
- You can generate you share certificate online here: generate share certificates
