Draft format of resolution for resignation of director
When director submit resignation letter , board should hold meeting to discuss and accept the resignation. Board shall pass resolution to accept and take note of resignation. Few important but less known points before writing resolution:
- The resolution should be on the letterhead of the company with specified contents as per section 12(3).
- The resolution should clearly state the Board Meeting number at which the Board passed the resolution.
- The resolution should include the address of the Director signing the resolution. This is as per Rule 7 of the Companies (Registration Offices and Fees) Rules, 2014.
- You must read each resolution post writing to avoid any clerical and copy paste errors😅.
We enclose herewith the format of the resolution for resignation of director for ease reference and understanding.
ABC TECHSOL PRIVATE LIMITED
CIN: U7X9XXMH2025PTCXX0000
Registered Office: Office No 33, 1st Floor, Brij Appt, Gokhale Nagar, Mumbai – 400 021 MH IN
Email ID: abctech@mail.com | Contact No: 999999999 Fax: 99999999 | web: www.abc.com
CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS (02/2024-25) OF ABC TECHSOL PRIVATE LIMITED (“the Company”) HELD ON THURSDAY, 16th JANUARY 20XX AT THE REGISTERED OFFICE OF THE COMPANY AT OFFICE NO 33, 1ST FLOOR, BRIJ APPT, GOKHALE NAGAR, MUMBAI – 400 021 MH IN AT 11:00 AM.
1. Acceptance of resignation of Director, Mr./Ms. [Name of Director [DIN:XXX]
“RESOLVED THAT, the resignation of Mr./Ms. [Name of Director] [DIN:XXXXXXX], Director of the Company, submitted via his/her letter dated [enter Date], be and is hereby accepted with effect from [Put date], and the Board notes the same.
“RESOLVED FURTHER THAT, the Board places on record its appreciation for the valuable services rendered by Mr./Ms. [Name of Director] during their tenure with the Company and expresses gratitude for their contributions.
“RESOLVED FURTHER THAT, Mr. [DIN:0000], Director is instructed to issue an acknowledgment letter to Mr./Ms. [Name of Director], confirming the receipt and acceptance of their resignation from the office of Director, and to relieve them of their duties effective immediately.
“RESOLVED FURTHER THAT, Mr. [DIN:0000], Director is hereby authorized to take all necessary actions to give effect to the above resolution, including filing the required forms with the Registrar of Companies, and to update the records accordingly.”
“Certified True Copy”
FOR AND ON BEHALF OF THE BOARD OF
ABC TECHSOL PRIVATE LIMITED
_____________
MR. ABC XYZ
DIRECTOR
DIN: 000000
Address: Axxxx Nagar, XXXXX
Smarak, xxxxx, Mumbai 4XXXXX
16/01/20xx, χχXXXX
Format of acceptance of resignation letter of director
Date:
To
Mr./Ms. [Name of Director]
[Address]
[City, State, Zip Code]
Subject: Acknowledgment of Resignation from the Office of Director of “ABC Techsol Private Limited”
Reference: Your resignation letter dated …..
Dear Mr./Ms. [Name of Director],
We acknowledge receipt of your resignation letter dated [Insert Date], in which you have tendered your resignation from the office of Director of XXXX Private Limited, with immediate effect.
We would like to inform you that your resignation has been accepted by the Board of Directors in their meeting held on [Insert Date]. The Board has passed a resolution to relieve you of your duties as a Director of the Company, effective from [ date].
We would like to take this opportunity to express our sincere gratitude for your valuable contributions during your tenure with the Company. Your dedication and efforts have been greatly appreciated by the Board and the management of the Company.
Please do not hesitate to contact us if you require any further assistance.
Thank you once again for your time and commitment to ABC TECHSOL PRIVATE LIMITED. We wish you all the best in your future endeavors.
FOR AND ON BEHALF OF THE BOARD OF
ABC TECHSOL PRIVATE LIMITED
_____________
MR. ABC XYZ
DIRECTOR
DIN: 000000
Address: Axxxx Nagar, XXXXX
Smarak, xxxxx, Mumbai 4XXXXX
16/01/20xx, χχXXXX
Get the word format of the resolution for resignation of director for ease of reference and understanding here: Word Format
