Format of attendance register for Board Meetings
Every company should maintain attendance register for the meetings of board and its committee. Signed attendance register is the important document which will be helpful incase of conflicts between managements. It may also be asked by the various authorities.
As per SS – 1 – “Secretarial Standard on Meetings Of The Board of Directors”, attendance register shall contain following particulars:
- Serial number and date of the Meeting;
- Name of the Committee for Committee Meetings ;
- Venue of the Meeting;
- Time of the Meeting (Start and conclusion);
- Names & sign of the Directors present;
- Name and sign of the CS who is in attendance, if any and also of persons attending the Meeting by invitation.
You can add mode of the meeting (Physical or virtual), remark whether director was present throughout the meeting etc. in the register. Entries in the attendance register shall be authenticated by the CS or where there is no CS, by the Chairman.
The attendance register shall be preserved for a period of at least eight financial years from the date of last entry made therein and may be destroyed thereafter with the approval of the Board.
Here is the format of attendance register you can use for recording attendance at board meetings. This is not a standard format and prepared as per the requirement of SS-1. You can add-modify as per your requirement subject to SS-1.
ATTENDANCE REGISTER
BOARD MEETING
Board Meeting No. 01/2023-24
——————————————————————-
Schedule of the meeting
|
Date |
Saturday, 31/03/2024 |
|
Time |
11:00 AM |
|
Venue |
Registered office |
|
Mode |
Physical |
|
Time of commencement of meeting |
11:00AM |
Directors Present
|
S.no. |
Name |
Designation |
Mode of |
Signature |
|
1 |
ABC |
Director (DIN) |
Physical |
|
|
2 |
XYZ |
Director (DIN) |
Physical |
|
|
3 |
MNP |
Director (DIN) |
Physical |
|
Name of invitee present in the meeting, if any
Mr./Mrs.:………………………………………… Signature
Mr./Mrs.:………………………………………… Signature
Time of conclusion of meeting 01:00 PM
Authenticated By:
…………………
Chairman
Date:
Format of attendance register for board meetings: Download here
(Click above link>File>Download as MS Word)
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